Monthly Archives: December 2014

Create Folders In Google Drive In Chrome OS

Google Drive lets you create a number of different kinds of files. By default, you can create a Google Docs document, a Google Slides presentation, and a Google Sheets spreadsheet. You can also create a new Google Forms, drawing, or a map, and Google may add new functionality to the application in the future.

To create a new file in Google Drive, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once the Google Drive page loads, navigate to the folder in which you wish to create the file and then click on the New button in the left-hand pane. This will display a menu of various items you can create. Clicking on the blue Document button will create a new Google Doc file, clicking on the green Spreadsheet button will create a new Google Sheets spreadsheet, and clicking on the orange Presentation button will create a new Google Slides presentation. Clicking on the upload buttons for either files or folders will let you create new files in your Google Drive by uploading files from your local computer.

-JM

Create New Files In Google Drive In Chrome OS

Google Drive lets you create a number of different kinds of files. By default, you can create a Google Docs document, a Google Slides presentation, and a Google Sheets spreadsheet. You can also create a new Google Forms, drawing, or a map, and Google may add new functionality to the application in the future.

To create a new file in Google Drive, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once the Google Drive page loads, navigate to the folder in which you wish to create the file and then click on the New button in the left-hand pane. This will display a menu of various items you can create. Clicking on the blue Document button will create a new Google Doc file, clicking on the green Spreadsheet button will create a new Google Sheets spreadsheet, and clicking on the orange Presentation button will create a new Google Slides presentation. Clicking on the upload buttons for either files or folders will let you create new files in your Google Drive by uploading files from your local computer.

-JM

Sort Files By Name In Google Drive

If you use Google Drive frequently, you will soon acquire a large collection of files. Sorting through those files can be something of a challenge. By default, Google Drive displays files in a thumbnail grid view, showing previews of the files’ contents, arranged in order by the most recently accessed to the least recently accessed. Fortunately, Google Drive provides options for listing files by size, name, and date access.

To sort files in Google Drive, first open the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once Drive opens, it will display your files in a grid format. To change from a grid to a list, click on the List View button in the upper right-hand corner of the window. The view of the files and folders available will then change from a grid to a list. The list will have several columns available – Name, Owner, Last Modified, and File Size. Click on the title for each column to sort the files by that file’s category. For instance, clicking on Name will sort the files in alphabetical order, and clicking on File Size will sort the files from smallest to largest.

-JM

Send A Google Docs File As An Email Attachment In Chrome OS

Google Drive and Google Docs, Sheets, and Slides permit you to easily share documents, but not everyone wishes to use Google Drive or is able to do so. (For instance, their workplace may block access to Google services.) An easy way around this is to send the document or file as an email attachment. You can save your Google document as a variety of different formats and then send it as an attachment from your Gmail account.

To send a document as an attachment in an email message, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once Drive opens, navigate to the file you wish to export as an email attachment and double-click on it to open it. After the file opens, go to the File menu in the upper left-hand corner of the window, and then select Email As Attachment.

This will launch a small web form with option. You first need to select what kind of attachment you want to create. You can select PDF, the appropriate Microsoft Office format, Rich Text, HTML, plain text, and Open Document format. Once you have select the right format, enter the email address to which you wish to send the file. You can also compose a short message in the Message box.

Once you have finished, click the Send button, and Google Drive will generate the attachment and sent it to the target email address.

-JM

Export A Google Drive File As A PDF

When sharing files among people who use different operating systems and different office suites, one of the most common file formats used is PDF. Nearly any operating system, whether on a desktop, laptop, tablet, or smartphone can read a PDF file, so it is a useful format for sharing documents. Additionally, PDFs are generally not changeable without special software (typically Adobe Acrobat Professional), which makes PDFs useful if you want to share a file without having the recipients alter it. Google Docs, Sheets, and Slides all allow you to export your files as PDFs for easy sharing.

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To export a file as a PDF, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once Drive opens, navigate to the file you wish to export and double-click on it to open it. After the file opens, go to the File menu in the upper left-hand corner of the window, and then select the Download As category. For a PDF, select the “PDF document (.pdf)” item.

Once you click it, a copy of your file in the .pdf format will download to your Chromebook. You can then email it or transfer it on a flash drive.

-JM

 

Export A Google Sheets Spreadsheet As An Excel File

Google Sheets is handy for creating spreadsheets, but at the time of this writing, Microsoft Office is the dominant office suite in many organizations, which means the spreadsheets you create in Google Sheets will need to be readable in Microsoft Excel. Fortunately, Google Sheets makes it easy to export a spreadsheet as a Microsoft Excel-compatible file. Once the file has been exported, you can email it to your recipient, or copy it off your Chromebook with a flash drive.

To export a spreadsheet as a Microsoft Excel file, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once Drive opens, navigate to the spreadsheet you wish to export and double-click on the spreadsheet to open it. After the spreadsheet opens, go to the File menu in the upper left-hand corner of the window, and then select the Download As category. Google Sheets offers several different options for downloading your spreadsheet. For Microsoft Excel compatibility, select the “Microsoft Excel (.xlsx)” item.

Once you click it, a copy of your spreadsheet in the .xlsx format will download to your Chromebook. You can then email it to a Microsoft Office user, or transfer it on a flash drive.

-JM

Export A Google Slides Presentation To PowerPoint

Google Slides is handy for creating presentation, but at the time of this writing, Microsoft Office is the dominant office suite in many organizations, which means the presentations you create in Google Slides will need to be readable in Microsoft PowerPoint. Fortunately, Google Slides makes it easy to export a presentation as a Microsoft PowerPoint-compatible file. Once the file has been exported, you can email it to your recipient, or copy it off your Chromebook with a flash drive.

To export a presentation as a Microsoft PowerPoint file, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once Drive opens, navigate to the presentation you wish to export and double-click on the presentation to open it. After the presentation opens, go to the File menu in the upper left-hand corner of the window, and then select the Download As category. Google Slides offers several different options for downloading your presentation. For Microsoft PowerPoint compatibility, select the “Microsoft PowerPoint (.pptx)” item.

Once you click it, a copy of your presentation in the .pptx format will download to your Chromebook. You can then email it to a Microsoft Office user, or transfer it on a flash drive.

-JM

 

Export A Google Doc Document As A Word File

Google Docs is handy for creating documents, but at the time of this writing, Microsoft Office is the dominant office suite in many organizations, which means the documents you create in Google Docs will need to be readable in Microsoft Word. Fortunately, Google Docs makes it easy to export a document as a Microsoft Word-compatible file. Once the file has been exported, you can email it to your recipient, or copy it off your Chromebook with a flash drive.

To export a document as a Microsoft Word file, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once Drive opens, navigate to the document you wish to export and double-click on the document to open it. After the document opens, go to the File menu in the upper left-hand corner of the window, and then select the Download As category. Google Docs offers several different options for downloading your document. For Microsoft Word compatibility, select the “Microsoft Word (.docx)” item.

Once you click it, a copy of your document in the .docx format will download to your Chromebook. You can then email it to a Microsoft Office user, or transfer it on a flash drive.

-JM

Create A Presentation In Google Slides

Using the Google Drive web application, you can create presentations and edit them with the Slides app. Google Slides is a full-fledged presentation application, with many powerful features, and you can create a variety of presentations within it.


To create a new presentation, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once the Google Drive page loads, click on the New button in the left-hand pane. This will display a menu of various items you can create. Click on the orange Slides button, and Drive will create a new Google Slides presentation for you. By default, the name will be “Untitled”, but click on the title and a box will appear allowing you to set a new name. Type an appropriate name for the presentation and then click the OK button, and the presentation will receive its new name.

-JM

Create A Spreadsheet In Google Sheets

Using the Google Drive web application, you can create documents and edit them with the Sheets app. Google Sheets is a full-fledged spreadsheet application, with many powerful features, and you can create a variety of spreadsheets within it.

To create a new spreadsheet, first launch the Google Drive application by going to the application launcher (the button with the grid icon in the lower left-hand corner of the Shelf). Left-click on this button, and the application launcher will appear on the lower left-hand corner of your display. The Drive icon will likely be pinned to the first screen of results, and you can launch it by clicking on the icon. You can also access Google Drive at any time by going to this address in the Chrome browser:

http://drive.google.com

Once the Google Drive page loads, click on the New button in the left-hand pane. This will display a menu of various items you can create. Click on the green Spreadsheet button, and Drive will create a new Google Sheets spreadsheet for you. By default, the name will be “Untitled”, but click on the title and a box will appear allowing you to set a new name. Type an appropriate name for the spreadsheet and then click the OK button, and the spreadsheet will receive its new name.

-JM